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Party math: how to nail your drink numbers


Read time 3 Mins

Posted 07 Dec 2023

By
Emily Reed


Be the host with the most – but not too much! Follow these handy formulas and tips to get the drink numbers right at your next party.

So, you’re throwing a party. Nice one! Regardless of the occasion (engagement, retirement, elopement or otherwise), now comes the planning part. Like us, you might start by curating the perfect Spotify playlist (yes, everyone will froth ‘1989 (Taylor’s Version)’ later in the night). You’ll start scrolling TikTok for decoration ideas and drop the neighbours a ‘sorry in advance’ note. That kind of planning is pretty self-explanatory. But where does one start when it comes to planning the all-important drinks menu? There’s a lot riding on it. How many bottles of wine is enough? What’s a good selection of canned cocktails? How many slabs of beer are needed? All valid questions. We’re here to help you nail your drink numbers because a) we want you to spend more time planning an outfit and less on logistics and b) we refuse to let you leave your own party at 11pm to buy more supplies. We’ve enlisted the help of Todd, Dan’s Wedding and Event Lead, for some expert tips so you can host what some will likely call “the party of the year”. 
Where to start when planning drinksYou can approach the drinks for your party two ways: DIY-style for more of a house party, or dinner soiree vibe (which is what we’ll cover here), or you can drop the Dan’s Events Team a line and they can crunch bigger numbers – with some great bev reccos to boot. Something you might not know about Dan’s Event service is that it’s not just for weddings; they cater to all different types of occasions, from milestone birthdays and retirement parties to christenings and even wakes. If you’re doing the drinks yourself, Todd suggests starting with the obvious question: what do you want to serve your guests? “Knowing what’d you like to have on offer, whether that be beer, wine and sparking, or cocktails and spirits will help determine the menu,” he explains. Other key things to consider include the type of party you’re hosting and setting a clear budget so things don’t get out of hand. 
You don’t have to please absolutely everyone According to Todd, you can certainly offer a solid selection of drinks, but don’t overthink it. “Wanting to cater to every single person attending and providing their preferred drink is a common mistake people make. We recommend picking what you prefer as a base, and factor in the food offering and seasonality, too,” explains Todd. If you do go overboard with choosing different drinks for specific people, and Uncle Rob decides he doesn’t like Coronas anymore, the silver lining is you’ll probably have some leftovers for your next party.
It’s a numbers gameNow this is our kind of mathematics. Todd and the Dan’s Events Team work off a simple equation that’s practically fail-safe. “Our formula is 1.5 drinks per person for every hour that drinks will be served,” he explains. When you’re running to your local Dan’s or adding to cart online, remember  a 700ml bottle of alcohol will serve approximately 23 single-shot mixed drinks if you’re planning on serving cocktails. In terms of wine, one standard 750ml bottle yields approximately five glasses; a bottle of sparkling (750ml) will serve approximately six flutes. A good rule of thumb is one bottle of wine per two guests, three beers per guest, three cocktails per guest, one bottle of Champagne or sparkling per six guests, one litre of water per four guests, and three non-alcoholic drinks per guest. Now, no need to serve all of the above at once, you may only decide to have a few bottles of Champagne and one cocktail per person – it’s all customisable. A starting point for breaking down beverage styles depends on the crowd, according to Todd: “60% beer/cider and 40% sparkling/wine is a good starting point.”
Work smarter, not harderSay it with us: canned cocktails. They taste like the real thing, you don’t have to lift a finger (okay, maybe one to crack it open) and you can serve the masses with ease. If you do want to get a cocktail-making station happening, don’t miss our guide to pulling it off for under $30 (yes, really). Todd also suggests keeping things easy by opting for an Aperol Spritz or any Spritz-style drink. “These are the biggest hits because they can be mixed into different styles or flavours, and the ingredients can also be used singularly.” 
Don’t open everything at the start of your partyThis may be hard to police if you’re throwing an outrageous house party, but try not to be left with 15 bottles of wine that have only been partially consumed. Instead, establish a system and store most of the alcohol out of sight until it’s ready to be opened. 
Get on the toolsEver been at a party where nobody, for the life of them, can locate the damn bottle opener?! Us too. Before those guests start arriving, get all your tools in a row. Glassware and plenty of it? Check. Cocktail shakers and garnishes pre-cut? Check, check. Ice! Plenty of ice. Plan on one five-kilogram bag of ice per eight guests – this will provide enough ice for drinks as well as any ice to go in the bath to chill wine and beer.  
Never underestimate a good snack selectionDrinks are definitely our forte, but we know a great snack offering when we see one. Save time by pre-heating the oven before your guests arrive so those party pies, quiches and sausage rolls are circulating early. Strategically placed bowls of chips are always a good idea, and turning any old table into a grazing situation with the help of some butcher’s paper and heaps of cheese will keep the crowd satiated. Doing a sit-down soiree? Don’t be afraid to assign some salads and desserts to your guests to lighten the load. 
Inspired to do more entertaining? We’ve got you covered with our guide to pulling off the last-minute party this season. 
image credits: Shelley Horan (photography), Bridget Wald (styling).